Conference & Banqueting Terms & Conditions
All Bookings made by clients shall be subject to the following Terms & Conditions
Any variation to these Terms & Conditions must be obtained in writing from The Company
1. Booking
Devonshire Place (The Company) will hold a provisional booking for fourteen days, after which time the booking may be refused.
The Company must receive written confi rmation of the booking by signing the Booking Form, and returning it within fourteen days of the date of issue of the Booking Form. This confi rmation must, where applicable, be accompanied by a non-refundable deposit. The Client shall notify The Company, in writing, of all menu choices not less than fourteen days prior to the event, and any special dietary requirements not less than 3 working days before the event. The Client shall notify The Company, in writing, of the fi nal numbers attending the event, not less than three working days prior to the event.
2. Cancellation
All cancellations by The Client, must be received, in the fi rst instance, verbally, followed within a period of 24 hours by confi rmation in writing by fax or post. In the event of cancellation, all deposits are non-refundable and the following charges will apply, based on the minimum numbers indicated on the Booking Form:-
A. Between 90 and 61 days in advance of the day of the event 25%
B. Between 60 and 31 days in advance of the day of the event 50%
C. Between 30 and 15 days in advance of the day of the event 75%
D. 14 days or less in advance of the day of the event 100%
This amount will be calculated from the date that the cancellation is received in writing.
3. General
All dietary requirements can be catered for, providing The Company receives at least 2 working days notice given by The Client.
No intoxicating liquor, soft drinks, food or any other consumables may be brought into The Company’s premises by The Client or their guests, for
consumption on the premises, except with prior written permission of The Company.
Functions that run later than the time stated on the Booking Form, will be subject to The Company’s other function requirements and will be invoiced accordingly.
The Company reserves the right to change the agreed room(s) with appropriate discussion.
In the event that fi nal numbers are less than the minimum numbers stated on the Booking Form, then The Company reserves the right to make the stated minimum numbers the basis for the invoice.
The Client shall comply with all conditions and regulations made in respect of The Company premises by the Fire Authority, Local Authority, the Leicester Magistrates or otherwise.
Under no circumstances may firework (indoor or outdoor), or gas cylinders be brought onto the premises or within the grounds of Devonshire Place. Smoke machines may only be used by prior permission of The Company.
4. Liability
a) The Company accepts no responsibility for personal property brought to The Company by a client, guest of the Client or visitor to The Company, unless such loss can be shown to have occurred in consequence of negligence or wilful misconduct on the part of The Company, its servants or Agents.
b) The Client shall be liable for any loss or damage to The Company, howsoever caused, if that loss or damage can be shown to have occurred during the Client’s occupancy of The Company’s premises, and was caused by the Client, a guest of the Client or visitor to the event. The cost of any such loss or damage shall be recharged to the Client.
5. Payment
(excluding WEDDINGS/CELEBRATION ROOM HIRE)
The Client must pay all charges set forth on the invoice, within fourteen days of the date of the invoice. Any invoice not paid within twenty-eight days of the date of the invoice may be subject to a 10% surcharge for every 30 day period that the invoice is then overdue. All major Credit Cards are accepted for payment of invoices.
Payment Weddings/Celebration Room Hire
All Wedding Deposits are non-refundable.
75% of the full estimated cost of the Wedding is payable 6 weeks in advance of the Wedding.
Final payment is required 7 days before the Wedding.
Any additional costs will be invoiced after the Wedding and payment is required within fourteen days of the invoice date.
Additional Wedding/Celebration Room Hire Terms & Conditions
Indian Fire Ceremonies are permissible within Devonshire Place by prior arrangement with the Management.
Confetti may be used within and outside Devonshire Place.
For Wedding Receptions that continue into the evening, catering must be booked for the total number of guests attending.
|
